Project and Services Assistant Jobs in Belgium 2026 EORTC is seeking a Project and Services Assistant in Brussels to support both Project Management Office (PMO) activities and the Services Team. This is an excellent opportunity for an organized, detail-focused professional who enjoys coordinating projects, maintaining accurate records, supporting colleagues, and providing professional service to external users.
The position is divided approximately 50% between PMO support and 50% Services Support. You will work under the hierarchical supervision of the Projects Director and contribute to reliable administrative processes across an international and collaborative organization.
This role is particularly suitable for someone who takes pride in accuracy and organization. From coordinating meetings and maintaining project records to responding to standard service requests and supporting licensing administration, your work will help teams operate smoothly and ensure that important information is handled correctly and on time.
Details of Project and Services Assistant Job:
- Job Title: Project and Services Assistant Jobs in Belgium 2026
- Hiring Organization: EORTC
- Location: Brussels, Belgium
- Employment Type: Permanent Contract
- Work Arrangement: Hybrid, from Belgium only
- Work Authorization: Applicants must already have the legal right to work in Belgium
- Visa Sponsorship: Not available
About the Role:
You will support daily project management and commercial services linked to EORTC Quality of Life questionnaires and copyrighted materials as a project and services assistant.
You will collaborate with coworkers from other teams, adhere to established protocols, manage databases and trackers, and contribute to the precise completion of requests, records, documentation, and follow-ups.
Responsibilities for Project and Services Assistant Jobs in Belgium:
Project Management Office Support:
- Coordinate recurring and ad hoc meetings for the PMO and Projects & Services Director, including scheduling, invitations, and agendas.
- Support the administration of Microsoft Dynamics 365 and maintain standard user-access information.
- Provide first-line assistance for routine system questions, particularly regarding time-entry procedures.
- Refer technical, complex, or non-standard system issues to the appropriate system owner or specialist.
- Conduct monthly checks of organizational time-entry records for completeness and consistency.
- Prepare reminders and follow up with users and responsible managers when information is incomplete.
- Support the assignment of project IDs to clinical studies and research projects.
- Help maintain accurate project databases, including project status, ownership, and related information.
- Contribute to improving administrative procedures, templates, guidance, and standard PMO processes.
- Support administrative quality checks of study documentation and Trial Master File records using established checklists.
- Record findings and alert the appropriate team members when gaps or inconsistencies are identified.
- Conduct quarterly reviews of open quality events and follow up with project managers to support timely resolution.
Services Team Support:
- Respond to standard requests from commercial users concerning EORTC Quality of Life questionnaires, materials, and related services.
- Provide approved information regarding access conditions, licensing requirements, and terms of use for EORTC copyrighted materials.
- Escalate contractual, scientific, licensing, or other non-standard questions to the appropriate colleagues.
- Support the delivery of questionnaires, certificates, and other standard documents after required approvals have been confirmed.
- Liaise with Quality of Life, Finance, Contracts, and other internal teams to obtain or communicate necessary information.
- Prepare invoice information and submit invoices through external client portals under appropriate supervision.
- Maintain accurate internal service and invoicing records.
- Follow up when required information is missing or incomplete.
- Assist with periodic licensing-record reviews by comparing reported questionnaire use with existing agreements.
- Document potential discrepancies and refer them to the responsible team member for assessment.
- Maintain shared mailboxes, trackers, databases, and filing systems according to EORTC procedures.
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Candidate Requirements:
To be considered for the Project and Services Assistant position, candidates should have:
- A Bachelor’s degree or equivalent relevant professional experience.
- Previous experience in administration, coordination, customer service, or a similar support position.
- Experience in clinical research, clinical trials, healthcare, regulated environments, copyright administration, or licensing is an advantage.
- Excellent spoken and written English skills.
- The ability to write clear, accurate, and professional emails and correspondence.
- Strong Microsoft 365 skills, particularly Excel and Outlook.
- Experience with SharePoint, Microsoft Dynamics 365, CTMS, or eTMF systems is an advantage.
- The ability to follow procedures, templates, and work instructions carefully.
- Excellent organizational skills and the ability to manage multiple priorities and deadlines.
- Strong attention to detail and commitment to accuracy.
- A proactive, service-oriented approach to administrative work.
- Good judgment regarding when an issue should be escalated.
- Strong communication and coordination abilities.
- The ability to work effectively with colleagues in an international environment.
- The confidence to work independently while contributing positively to a collaborative team.
Salary and Compensation:
EORTC states that the wage is determined according to its status as a non-profit organization. A specific salary figure is not provided in the available job information, so applicants should confirm the applicable salary range and employment conditions directly with the employer.
Benefits of Project and Services Assistant Job:
- 30 Days of Holidays: Full time employees receive 30 days of annual leave, providing valuable opportunities to rest, travel, spend time with family, and maintain a healthier work-life balance.
- Comprehensive Health Coverage: Hospitalization insurance and ambulatory care benefits provide additional healthcare support, helping employees feel more financially secure when managing eligible medical expenses.
- Hybrid Working Environment: Employees can benefit from a flexible hybrid working arrangement from Belgium, offering greater convenience while supporting collaboration, productivity, and a balanced professional lifestyle.
- Permanent Employment Contract: The permanent contract provides greater long term employment stability, allowing successful candidates to build their professional experience while developing a lasting career within an international organization.
- Pension and Financial Benefits: A pension plan, meal vouchers, a homeworking allowance, and public transport reimbursement provide valuable additional benefits that can improve overall employee financial well-being.
- International Professional Experience: Working with an international team provides opportunities to strengthen project coordination, administrative, communication, customer service, and healthcare-related experience while contributing to meaningful organizational activities.
Why Consider This Opportunity?
The Project and Services Assistant role offers more than routine administration. It provides an opportunity to become part of an international organization where careful coordination, accurate information, and responsive service can make a genuine difference.
For an organized professional who enjoys working across teams, this position offers exposure to project management, clinical research administration, quality processes, licensing services, customer support, and business systems. It can also provide valuable experience for someone looking to build a long-term career in project coordination, healthcare administration, research operations, or regulated environments.
Work Authorization and Visa Information:
Applicants should carefully note that this position is available to individuals who already have the legal right to work in Belgium.
EORTC does not provide visa sponsorship or work permit support for this position. Candidates who require employer-sponsored immigration assistance should therefore consider other opportunities that specifically offer sponsorship.
How to Apply for Project and Services Assistant Jobs in Belgium?
Interested candidates should review the official EORTC vacancy information and submit their application through the employer’s designated recruitment process. Ensure that your CV clearly highlights relevant administrative, coordination, project-support, customer-service, Microsoft 365, and regulated-environment experience.
Are project and services assistant jobs permanent positions?
The advertised EORTC position offers a permanent contract, providing employees with longer-term employment stability. The role also includes benefits such as holidays, healthcare coverage, pension provisions, meal vouchers, transport reimbursement, and hybrid working opportunities.
Is visa sponsorship available for international applicants in Belgium?
No, visa sponsorship and work permit support are unavailable for this position. Applicants must already have legal authorization to work in Belgium before applying, making existing Belgian work eligibility an important requirement for candidates.
Can employees work remotely in this assistant position?
Yes, the position provides a hybrid working environment, but remote working arrangements are available from Belgium only. This allows eligible employees to combine workplace collaboration with homeworking while fulfilling their professional responsibilities effectively.
