Project Support Coordinator Jobs in Canada 2026 – Apply Now

Project Support Coordinator Jobs in Canada offer an excellent opportunity for organized and detail-focused professionals who enjoy working with projects, financial information, contracts, and business operations. York Region is currently seeking a Project Support Coordinator for its Newmarket location in Ontario.

This permanent, full-time position offers a competitive salary of $43.95 to $47.77 per hour, with potential hybrid work opportunities. The role is ideal for someone who can confidently manage project information, analyze financial data, monitor budgets, support procurement activities, and communicate effectively with managers, contractors, consultants, and internal teams.

As a Project Support Coordinator, you will play an important role behind the scenes of capital and operational projects. Your careful work with reports, invoices, contracts, budgets, purchasing documents, and project records will help teams make informed decisions and keep projects financially and administratively on track.

Details of Project Support Coordinator Job:

• Job Title: Project Support Coordinator Jobs in Canada 2026 – Apply Now
• Employer: York Region
• Number of Vacancies: 1
• Salary: $43.95 – $47.77 per hour
• Employment Type: Permanent, Full-Time
• Work Schedule: 35 scheduled hours per week
• Location: HHS Newmarket, 17150 Yonge Street, Newmarket, Ontario L3Y 8V3, Canada
• Work Arrangement: Hybrid work opportunities may apply

About the Role:

Project administration, financial coordination, reporting, procurement support, and data analysis are all combined in the role of Project Support Coordinator. The chosen applicant will assist management with budgets, forecasts, contracts, payments, and performance data while maintaining correct project records.

Accuracy and organization are really important in this role. Your job will support effective decision-making and successful project delivery throughout the York Region, from keeping an eye on project expenses to examining invoices and creating management reports.

Responsibilities for Project Support Coordinator Jobs in Canada:

• Prepare, develop, maintain, and analyze accurate reports using information collected from multiple systems.
• Compile financial and operational data to support key performance indicators, budgeting, forecasting, and management reporting.
• Analyze results to identify trends, discrepancies, variances, and potential issues requiring management attention.
• Review information from financial systems, investigate discrepancies, and provide supporting information to department management.
• Prepare variance reports comparing project and contract performance against approved budgets and expectations.
• Prepare contract documents and purchase orders for authorization and ensure required documentation is properly completed before work begins.
• Support the preparation of public and invitational tender packages for capital works and ongoing operational contracts.
• Review, edit, organize, and coordinate documentation before tender packages are distributed to proponents.
• Enter and maintain project information, including budget allocations, tender awards, progress payments, change orders, completion dates, and holdback releases.
• Monitor project expenditures against approved budgets and track financial variances throughout the project lifecycle.
• Verify invoices against contract requirements to ensure amounts, terms, and conditions are accurate and properly followed.
• Prepare payment authorization documents and obtain the necessary management approvals.
• Review and process progress payments and invoices submitted by contractors and consultants.
• Investigate payment-related concerns and coordinate resolutions with responsible managers and finance contacts.
• Analyze monthly budget variance reports, identify unusual items, coordinate corrective actions, and report outcomes.
• Provide guidance and training to employees regarding account management, purchasing procedures, signing authority, and related processes.
• Prepare professional memos, letters, guidelines, reports, presentations, and other business correspondence.
• Complete additional duties and assignments in support of branch and departmental objectives.

Requirements for Project Support Coordinator Jobs:

Candidates should have:

• A community college diploma in accounting, business administration, finance, or a similar field, or an authorized comparable combination of training and work experience.
• at least three years of experience in business support, ideally in a capital project, project management, or other administrative setting.
• knowledge of data analysis, project monitoring, reporting, coordination, and business support tasks.
• familiarity with project management software, data management, financial systems, and report writing.
• comprehension of forecasting, variance analysis, financial monitoring, and budgeting processes.
• understanding of pertinent laws, corporate guidelines, procurement practices, and legal requirements related to building and maintenance contracts.
• strong analytical abilities, including the capacity to spot discrepancies, look into problems, and suggest suitable fixes.
• outstanding communication, presentation, organization, and report-writing skills.
• Strong interpersonal skills and the capacity to build productive working relationships with managers, consultants, contractors, staff, and other stakeholders.
• the capacity to provide an inclusive, friendly workplace that values people from all backgrounds and viewpoints.
• the capacity to illustrate the business core capabilities of York Region.

Work Conditions:

• The position requires 35 scheduled hours per week.
• Employees may be required to travel to off-site locations when necessary.
• Some work outside regular business hours may occasionally be required.
• Hybrid work opportunities may be available depending on operational requirements and organizational policies.

Why Consider This Opportunity?

A Project Support Coordinator role can be a meaningful career step for professionals who want to combine administration, finance, data analysis, and project coordination. Rather than focusing on one task, this position provides exposure to different areas of project operations and allows employees to contribute to work that supports the wider community.

The position also provides an opportunity to develop valuable experience in public-sector project support, procurement, financial reporting, contract administration, and stakeholder communication.

Benefits of Project Support Coordinator Job:

• Competitive Hourly Salary and Stable Employment: Project Support Coordinator Jobs in Canada offer an attractive salary of $43.95 to $47.77 per hour, along with permanent full-time employment that can provide greater financial stability and dependable career progression.
• Valuable Public Sector Project Experience: Employees gain practical experience supporting budgets, contracts, procurement, reporting, invoices, financial analysis, and capital projects, creating valuable skills that can strengthen long-term career opportunities.
• Comprehensive Health and Insurance Benefits: Eligible employees can access employer-paid benefits that may include extended health, dental, and life insurance coverage, helping support everyday wellbeing and greater financial protection.
• OMERS Defined Benefit Pension Plan: Eligible full-time employees can participate in the OMERS defined-benefit pension plan, providing an important long-term retirement benefit and helping employees build greater financial security throughout their careers.
• Hybrid Work and Professional Development Opportunities: Depending on operational requirements, employees may have access to hybrid work arrangements while developing stronger communication, analytical, financial, procurement, and project coordination skills through practical workplace experience.
• Inclusive and Supportive Working Environment: York Region promotes a diverse and respectful workplace where employees can contribute their ideas, develop professionally, build meaningful working relationships, and pursue their potential in an inclusive environment.

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Career Growth and Professional Development

Professionals can develop practical skills that are useful in a variety of industries by working in project support. Financial analysis, procurement, contract administration, reporting, project coordination, and stakeholder engagement are among the skills that employees can acquire.

This opportunity can offer a solid basis for ongoing career growth for applicants who appreciate structured work and wish to contribute meaningfully through precise and trustworthy support.

How to Apply for Project Support Coordinator Jobs in Canada?

To apply for the Project Support Coordinator position with York Region, you should apply through the official York Region online careers system. York Region requires applicants to have an online candidate profile.

1. Visit the official York Region Careers page:
   York Region Careers
2. Search for “Project Support Coordinator” in the current job opportunities.
3. Open the relevant posting and review the qualifications, salary, location, schedule, and closing date.
4. Click “Apply to this job.”
5. If you are a first-time applicant, create a York Region online candidate profile. Existing applicants can sign in and update their information.
6. Upload your current resume, preferably in PDF or DOC format, and complete all required application fields. York Region also recommends tailoring your resume and cover letter to the qualifications listed in the posting.
7. Review your information carefully and click Finish. Submit to complete the application.
8. After submission, you should see an “Application Received” confirmation and receive an email confirmation. You can also check your application history through the career center.

What qualifications are needed for this coordinator position?

A college degree in accounting, business administration, finance, or a similar field is required of applicants. A comparable set of training and work experience could be eligible. It also requires three years of applicable business support expertise in data analysis, reporting, and project coordination.

Is this Project Support Coordinator position full time?

Yes, this job is offered as a full-time, permanent position with 35 planned hours per week. When operational requirements necessitate extra flexibility for successful project support activities, employees may occasionally need to work outside of usual business hours or go to off-site locations.

Can employees work remotely in this coordinator role?

Hybrid work opportunities may apply depending on operational requirements and organizational policies. Candidates should review the current York Region posting for specific work arrangement details. The position is based in Newmarket, Ontario, and occasional travel to off site locations may be necessary.